TICKHILL RIDING CLUB PRIVACY POLICY

Information About Your Personal Data This Privacy Policy relates to data about you.

"Personal Data" is information that can be used to identify you, directly or indirectly, alone or together with other information. This includes things such as your full name, email address, phone number".

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How We Collect and Use Personal Data
We collect your Personal Data in several ways and for the following purposes:

1. WhenyouapplyformembershipofTickhillRidingClub(TRC).ThisPersonal Data includes name, address, phone number, email address and emergency contact details. We use this data to create your membership account, and complete your registration with the British Riding Clubs (BRC) for which you then receive your membership card.

2. WhenyouapplytobeenteredintoArea16RidingClubcompetitions.This Personal Data includes name, address, phone number, email address, emergency contact details and details about your pony/horse and the class you wish to be entered in to. We use this data to complete the entry forms for the Area 16 competitions. These details go both to Area 16 and BRC.

3. WhenyoucompleteanentryformforTRCcompetition.ThisPersonalData includes name, address, phone number, email address, emergency contact details, details about your pony/horse and which competitions you are entering.

4. Whenyoucommunicatewithusviaemail,websiteorFacebook.Wemayuse your Personal Data to respond to your requests for information to any events TRC are organising or involved in.

5. WhenyouhelpataTRCeventinanycapacity(e.g.Judge,Steward)wemay use your Personal Data to contact you regarding future TRC events.

6. WhenwecomplywithLegalRequirementsorObligations,LawEnforcement,and for Public Safety Purposes. We may use Personal Data in order to comply with laws, regulations, court orders, or other legal obligations or to assist in an investigation, to protect and defend our rights and property, or the rights or safety of third parties, to enforce our Terms of Use, this Privacy Policy, or agreements with third parties, or for crime-prevention purposes.
    

How We Disclose Personal Data

We do disclose your Personal Data for the purposes as described in the prior section of this Privacy Policy, and in the following ways:

1. ToAffiliates(BRC)andPartners(Area16)

2. Throughthecompletionofmembershipregistrationandcompetitionentryforms

   sent through the post and electronically via email.

3. ToorganiseandplanTRCevents.

4. ForLegalCompliance,LawEnforcement,andPublicSafetyPurposes.

Legal Basis for Processing

This section addresses the legal basis for processing your data. As a Data Controller, we process the Personal Data we maintain about you in accordance with this Privacy Policy. If you have any questions or concerns regarding the processing of your Personal Data, or if you have questions regarding this Privacy Policy, please contact info@tickhillridingclub.org

We collect and process your Personal Data for the purposes outlined in this Privacy Policy.

For Legitimate Interests to;

• ○  Complete application to become member of TRC and membership of BRC

• ○  Complete TRC entry forms for Area 16 and National competitions

• ○  Complete your entry into TRC competitions or training events

• ○  Complete any information requests made by you

• ○  Plan and organise TRC events

• ○  To meet legal obligations

 

Consent as a Basis for Processing

In some cases, we will ask for your consent to process your Personal Data. You may indicate your consent in a number of ways, including, as permitted by law, ticking a box (or equivalent action) to indicate your consent when (i) providing us with your Personal Data through our membership application form, Team application form, and competition entry form.

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Managing Preferences and Withdrawing Consent

You may at any time withdraw your consent with future effect and without affecting the lawfulness of processing of your Personal Data based on the consent you provided before you withdrew it, and exercise other controls regarding website and Facebook preferences.

Consent for Email Communication: After signing up for email communications, you can choose to unsubscribe by sending email using the email info@tickhillridingclub.org

Opt-In Mobile Text Messages: You can opt-out by sending email info@tickhillridingclub.org including mobile number

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Data Retention

We will retain your Personal Data for as long as you maintain membership with TRC. We will also retain your Personal Data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Where we no longer need to process your Personal Data for the purposes set out in this Privacy Policy, we will delete your Personal Data from our systems.

 

Where permissible, we will also delete your Personal Data upon your request.

Security

We implement appropriate technical and organizational safeguards to protect against unauthorized or unlawful processing of Personal Data and against accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Personal Data. Please be advised, however, that we cannot fully eliminate security risks associated with the storage and transmission of Personal Data.

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Juniors and Children

We do not knowingly collect Personal Data for Juniors/Children (under 18 years old) without parental consent.

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How to Contact Us

If you have any questions, comments, or concerns about how we handle your Personal Data, then you may contact us through email info@tickhillridingclub.org